Updated July 2017
I am a U-M employee. Can I use my umich.edu email account to send and receive messages that relate to political campaign activities?
The University permits incidental personal use of its email systems by employees, and does not seek to limit such personal use to non-political activities. That being said, employees must be clear when they are acting in their personal capacity and when they are acting in their official role. Accordingly, an employee who is sending personal messages (political or otherwise) from their umich.edu account must not state or imply that they are acting on behalf of the University in doing so. Moreover, University policy generally limits use of University emails in connection with unsolicited mass email communications (http://spg.umich.edu/policy/601.07). Accordingly, it is strongly recommended that a separate, non-University email account be used for more extensive campaign-related activities.
May I conduct research on the impact of a ballot or campaign proposal?
Yes. Conducting and reporting on research is an integral part of our academic mission, and state law does not prohibit that.
May I post the results of my research to a University website, Facebook page, or Twitter account?
Yes, in the same way you and other researchers post such information on a variety of research topics every day. However, a University website, Facebook page, or Twitter account may not direct others to vote a particular way in a candidate or ballot election.
Am I allowed to invite speakers to campus to discuss a ballot proposal or other issues being discussed as part of an election campaign?
Yes, as long as you follow standard University policies to use campus facilities. These policies ensure that all sides are given the opportunity for equal access.
I’m part of a student organization. Is my group allowed to invite a guest speaker who is a political candidate or who will be speaking about a ballot proposal or other campaign issue, using funding provided by the University for student groups?
Yes, as long as your proposed activity complies with student organization funding guidelines. University funds are allocated broadly across student organizations in a manner that is viewpoint-neutral.
Can I hold fundraising events for particular candidates or ballot proposals on-campus?
No, this kind of fundraising is not permitted on-campus. You could hold campaign fundraising events off-campus, as long as you do not: 1) use University resources to do so, or 2) otherwise state or suggest University involvement in that fundraising event.
May I organize a conference to discuss ballot proposals or campaign issues, either on- or off-campus?
If your conference is solely educational, you can hold it on- or off-campus and can use University resources to organize it.
If your conference amounts to a campaign event for or against a candidate or ballot proposal, then you cannot use University resources for your conference, wherever it is held.
If your conference amounts to a campaign event, but University funds will not be used and no fundraising will occur, you could hold your event on-campus, provided you follow standard policies on use of University facilities, or off-campus, as you prefer.
I’m planning an on-campus, University-funded event that will discuss a proposal that is on the ballot in next week’s election. Is there anything I can do to make it clearer that my event is intended to be educational in nature?
It is true that the proximity of an event to an election can sometimes increase the possibility that some might misperceive it as intended to influence the outcome of that election. If you are concerned that your event might be misconstrued as an endorsement of or opposition to the ballot proposal, you may want to consider how you will describe the event in advertisements and other program materials so that you can emphasize its educational focus. You can always contact the Office of the General Counsel if you have questions about how to proceed, and you are encouraged to do so as early in the planning process as possible.
I have been invited as a panelist to discuss a campaign issue; may I participate?
Yes, as long as you do not say or imply as a panelist that you are representing the official views of the University. This does not necessarily mean that you cannot identify yourself by reference to your University affiliation, as discussed further below.
May individuals and organizations hold campaign-related events in University facilities?
It is natural for candidates and political campaigns to want to visit campus and engage the University community, and state law generally allows it. Candidates and ballot question committees may not engage in fundraising on campus and must follow the University’s standard procedures for use of University facilities. These policies ensure that all sides are given the opportunity for equal access, and are intended to avoid the misperception that the University itself supports or endorses the campaign-related event that is taking place on campus.
I heard an interview on Michigan Radio (WUOM/WVGR/WFUM) with a guest who was voicing a strong opinion about a ballot proposal. Are University-owned media allowed to publish or broadcast interviews about campaign topics?
Yes. State law clearly recognizes the rights of the media, including University-owned media, to do all of the things the media outlet typically does in an election year, including interview candidates, host debates and call-in shows, provide commentary, publish op/ed pieces, and report news stories on the election.
I saw an announcement for an on-campus, University-sponsored event discussing the platforms of the candidates in the upcoming election. I completely disagree with one of the speaker’s political views. Isn’t this event obviously in violation of Michigan law? How can I stop the event?
University-sponsored events that discuss political candidates, orthat feature speakers with known political views, are not unusual at the University or at other universities, which seek — as the U.S. Supreme Court has recognized — to foster “a free and robust marketplace of ideas, from whatever perspective.” Accordingly, such events do not inherently violate the Michigan Campaign Finance Act.
It will undoubtedly be the case that some members of the University community will disagree with certain invited speakers, while other community members might agree with those speakers and disagree with others who are invited to speak. If you disagree with an invited speaker, you have many options to express your disagreement, but stopping the event or disinviting the speaker typically would not be among them. Instead, you might consider attending the event and sharing your concerns during times in which the speaker is interacting with the audience, protesting the event, or organizing another event that would provide an opportunity to share other viewpoints on the subject. The University’s policy on freedom of speech and artistic expression provides additional helpful information.
May I sign a letter to the editor or other communication on an election issue with my name and University affiliation?
Certainly you can send a letter to the editor using your name. Whether it is appropriate to give a University affiliation depends on the circumstances. As a general matter, it is inappropriate in a non-work-related setting to state or imply that you represent the University, and giving an affiliation may have that effect. The easiest way to avoid even an implication that you are writing on behalf of the University is not to include your affiliation. Another alternative, though, is to include a disclaimer that your title or position is given for identification purposes only and does not indicate University support for or endorsement of the views you are advocating.
May I use my University office to campaign, provided I don’t say I am representing the University?
No. That would be use of a University resource (namely, the office itself) to promote a candidate or ballot initiative in violation of state law. The same prohibition would apply if you were using another University resource, such as a University-provided computer or a University-issued cell phone, to campaign for or against a candidate or ballot proposal.
May I post items supporting or opposing particular candidates or ballot proposals to my department’s official Facebook page or Twitter account?
No, because use of the department’s official Facebook page or Twitter account would likely be taken as indicating University agreement with the position taken in your posting. You could, however, post factual material about campaign-related issues (as described above). Moreover, you could post items supporting or endorsing particular candidates or ballot proposals to your own personal social media accounts.
Does the University provide its listserv or e-mail groups to individuals or organizations for the purpose of disseminating messages supporting or opposing particular candidates or ballot proposals?
No, the University neither supplies nor approves of the use of its e-mail groups for communications about campaign-related issues.
I’m a University employee and would like to run for office. Is there anything I need to know?
First, congratulations on your decision to seek political office! Although the University encourages its employees to be civically engaged, including by serving in public office, the University cannot permit use of its resources to support or oppose particular candidates. Accordingly, you should be sure that you review the materials on this website so that you are aware of the limitations that apply.
In addition, under Regents’ Bylaw 5.13, upon filing your candidacy, you must notify the Secretary of the University in writing; your notification must include a statement from your supervisor, department head, or dean that arrangements have been made to ensure that your candidacy will not interfere with your University employment duties. If you would prefer, you can take a leave of absence without salary during the period of your campaign.
If you are elected (or if you are appointed to public office), you must file a similar written notification with the Secretary of the University, again including a statement from your supervisor, department head, or dean that arrangements have been made to ensure that your public office duties will not interfere with your University employment duties. If your public duties would interfere with your University duties, you can request a leave of absence without salary or resign from your University employment. Regents’ Bylaw 5.13 and University Standard Practice Guide 201.30 provide additional information about leaves of absence for governmental service.
Are there different rules for students than for faculty and staff?
Not explicitly. However, the Campaign Finance Act restrictions on use of public resources in political campaigns apply to public bodies “and individuals acting for a public body.” In most cases, a student would not be acting on behalf of the University, although there may be some circumstances in which that could be – or appear to be – the case. It is therefore important to look at the context when determining whether an individual was acting, or would be perceived as having been acting, on behalf of the University.
May I wear a campaign button to work?
It depends on the circumstance. In your individual capacity you may fully engage in the political process by, among other things, wearing political buttons. If, however, you are wearing a political button and you say, or if the context implies, that you are acting on behalf of the University, that may raise concerns under the Campaign Finance Act. It may not be appropriate, for example, to wear a campaign button during a speech to a group in which you are serving as a representative of the University because this could appear to imply University endorsement of the particular campaign that you are supporting.
I am a University employee. May I encourage colleagues or others to vote, without advocating a particular position?
Yes, as long as you are not advocating for or against a particular candidate or issue. The president, deans and others periodically encourage members of the University community to vote, and that is acceptable and even appropriate. The University has long valued political engagement, and voting is just one way to engage in the political process.
Why are the University’s president and other administrators able to speak about ballot proposals or other campaign-related topics in their public speeches, editorial board visits, etc.?
An exception to the restrictions in the Michigan Campaign Finance Act applies to the expression of views by an elected or appointed public official with policy-making responsibilities. The president of the University, as well as other high-level administrators, fall within this exception, which means that they may state their views, orally or in writing, on campaign-related issues.
What are the penalties for violating the laws about participating in a political campaign?
It is a misdemeanor to knowingly violate Section 57 of Michigan’s Campaign Finance Act. The law is enforced by the Michigan Department of State, which may also refer matters to the State Attorney General for enforcement of criminal penalties. Individuals who knowingly violate this law are subject to a fine of up to $1,000 or imprisonment of up to one year or both. Also, if U-M resources are used illegally, the University could be fined $20,000, or an amount equal to the value of the resources used, whichever is greater.
Does the Michigan Campaign Finance Act apply to lobbying activities?
No, the Michigan Campaign Finance Act does not itself address lobbying activities. However, federal and state lobbying laws, as well as IRS regulations, do set requirements for lobbying and specifically limit lobbying activities by organizations like the University. The University has adopted a policy addressing lobbying activities by its employees to help ensure compliance with these legal requirements. For more information regarding the University’s policy on lobbying by faculty or staff, please see http://www.provost.umich.edu/faculty/handbook/9/9.F.html.
For more information regarding the federal lobbying laws generally, please see http://www.govrel.umich.edu/ethics_rules.html.
Do these campaign guidelines apply to me if I am not a U.S. citizen?
Yes, these guidelines apply to you, regardless of your citizenship. However, as a non-citizen, there are additional limitations that apply to your personal campaign-related activities. For more information about those limitations, please see the Federal Election Commission website at http://www.fec.gov/pages/brochures/foreign.shtml.
How can I get more information or responses to specific questions?
Contact Maya R. Kobersy in the Office of the General Counsel, phone 734 764-0304 or e-mail email@example.com.